FLIGHT provides the ability for employers to add as many custom documents as they like for each new hire to review and optionally electronically sign. This capability provides tremendous power to customize the onboarding process for each new hire. Custom documents typically added include employee handbooks and legal agreements such as confidentiality and non-compete agreements.
Any Word or PDF document can be added to a new hire process as a custom document. Each document can optionally include merge tags which denote areas within which will be customized with information about the current new hire in process. For example, if you had a legal document and wanted the employee’s name to be placed in particular area, you would use a merge tag like *|EMPLOYEEFULLNAME|* and FLIGHT will automatically replace the merge tag with the employee’s full name. Here’s sample text within a document that includes merge tags:
THIS AGREEMENT is effective as of the *|DAYOFMONTHWITHSUPERSCRIPT|*day of *|MONTHNAME|*, *|YEAR|*, between ACME Inc., a New Jersey limited liability company, having a principal place of business at 100 Main Street, Moorestown, New Jersey (the “Company”), and *|EMPLOYEEFULLNAMEUPPER|*, residing at *|EMPLOYEEFULLADDRESS|* (the “Employee”).
If John Doe from 12 Yellow Rd in Cherry Hill, NJ was going through his new hire process on September 1st, 2015, he’d see:
THIS AGREEMENT is effective as of the 1stday of September 2015 between ACME Inc, a New Jersey limited liability company, having a principal place of business at 100 Main Street, Moorestown, New Jersey (the “Company”), and JOHN DOE, residing at 12 YELLOW RD, CHERRY HILL, NJ (the “Employee”).
A special merge tag to be aware of is the *|EMPLOYEESIGNATURE|* tag. If found inside of a custom document, FLIGHT will require the employee to electronically sign the document and place their signature directly where the merge tag is found.
Merge tags therefore allow you to reuse a document for multiple new hires since it will always be customized with the new hire’s information. For the full list of merge tags, click here.
Follow the steps below to add a custom document within the “Documents” step when adding a new hire.
When the new hire is completing their new hire paperwork, they’ll be required to review any custom document you’ve added for them. If any merge tags exist, they’ll be replaced with information about the new hire. The document will then be reviewed and electronically signed if your document contains the *|EMPLOYEESIGNATURE|* merge tag.